Any public sector organisation can use access our frameworks either through Direct Award or Mini Competition. We’re able to run as much of the process as you wish. The information below explains the next steps in more detail. Alternatively please get in touch – our Procurement team will be more than happy to guide you through the process and answer any questions. 

At the point of contact we’ll take the time to fully understand your requirements in order to deliver a service which meets with your objectives. We can run as much of the process as you need, and will act as an extension of your team on hand to offer advice at every stage.

Checklist

If you are procurement ready you can fill out our checklist. This will give us the information needed to progress your tender requirements with the Service Provider(s). Please complete the relevant checklist and e-mail to info@southeastconsortium.org.uk.

  1. Mini Tender Checklist
  2. Direct Award Checklist
  3. Bespoke Procurement Checklist

Here’s what we’ll need from you:

  • Completed project checklist with your requirements including timescales i.e. contract start date
  • Confirmation as to whether you’d like us to draft the contract for you (Please note SEC charge £50 plus VAT per JCT contract we draft).  A copy of the draft contract will be issued with the tender documents.  Please provide any amendments / inclusions for your contract
  • Your specification & cost model (if you need advice on this, let us know )
  • A comprehensive property or asset list, if applicable
  • Any other documents you want included with the tender pack
  • A signed framework authorising agreement.  This will allow you to use our OJEU compliant framework. You’ll need to sign a framework authorising agreement the first time you use a framework. The agreement will be sent once you’ve confirmed you want to proceed
  • Once the tender documents have been issued we will ask you for potential dates for the written evaluation.  You and your project team will need to evaluate the written responses. SEC doesn’t evaluate the written responses but can facilitate the session if required

What we’ll do for you:

  • Provide a project timetable if required
  • Send out an expression of interest to the framework contractors
  • Draft the tender documents.  Once finalised, we’ll issue the tender documents on our chosen tendering portal
  • Any questions raised during the tender period will be sent to you for a response.  We will then send clarifications to the tenderers
  • Once the tender deadline has passed we’ll download the submissions and carry out the financial evaluation
  • We’ll facilitate the quality evaluation process if required
  • We collate all scores and send a tender report for your approval
  • Once you’ve approved the results we’ll send out the award decision letters
  • We’ll arrange for the contract (if SEC draft it) to be finalised and issued for signing.