Responsive Repairs, Voids & Planned Maintenance

Our DPS provides you with a quick, effective and compliant way to manage your projects. Some aspects of the model are similar to a framework – but an important difference is that suppliers can join or leave the DPS at any time.

The model allows for responsive works, void works and planned works are a variety of different levels. We’ve designed it this way so that both smaller customers and suppliers can benefit.

Scope of works

We’ve divided the DPS into four Lots to provide coverage of different work streams.

Responsive Repairs

Covering numerous repair works you may regularly require. Suppliers can deliver various work streams as outlined below.

Voids

Covering works required to your empty properties. You’re able to specify the work needed and to which timescales.

Planned Maintenance

Covering planned capital works to your properties. Usually complete renewals of property elements.

Multi- Disciplinary

For customers that would like a combination of these works carried out under one agreement.

Suppliers on our DPS specialise in various work streams such as:

  • Scaffolding
  • Excavation and earthwork
  • Demolition
  • Drainage
  • Concrete work
  • Masonry work
  • Roofing
  • Woodwork
  • Painting and decorating
  • Cleaning and clearance
  • Glazing
  • Plumbing and heating
  • Electrical installs
  • TV aerials
  • Door entry systems
  • General maintenance
  • Refurbishments
  • Kitchens and bathrooms
  • Electrical testing / rewires
  • Fencing and gates
  • Drainage installations
  • Concrete repair work
  • Windows & doors
  • Metalwork
  • General Builders
  • Fire doors
  • Alarms
  • Security
  • CCTV
  • Warden call
  • Finishing works (plastering, rendering, flooring, carpeting)

Suppliers

As the DPS is live suppliers can join or leave the model at any time. Please contact us today to see the current list.

Can I ask my preferred suppliers to join the DPS? 

Yes – if you have any small and/or local firms you like to use for certain repairs or maintenance works and are looking for a complaint route to award, you can point them to our DPS. This will make mini tenders including your preferred suppliers easier. We’ve produced some advice for suppliers looking to join the DPS – you can read it here. 

Step-by-step to using DPS

Individual contracts are awarded through the ‘Further Competition’ stage. Here we will invite all suppliers on the relevant Lot to bid for your work. All call offs from the DPS have to be mini tenders. SEC will manage this process and be the initial point of contact if assistance or advice is needed.

Who can access this DPS?

Any publically funded body can use the DPS – access is not limited to SEC Members alone. Full details can be found here.

The DPS is for contracts with a value of £25,000 and over.

Is there a cost to access? 

There is no access fee to use our DPS for projects over £150,000. A levy % dependant on whether you are a guest or member is collected directly from the contractor once a call off contract is awarded. The levy operates on a cascade system – with the % charge decreasing in line with contract spend. 

For projects £150,000 or less we will charge an access fee. This is £500 + VAT for support with a price only evaluation and £2,250 + VAT for price and quality evaluation support. No levy is then charged post contract award.

If you’d like to discuss this with us in more detail please let us know – we’re happy to help. 

Step 1

We’ll talk to you about your upcoming project and ask you to complete a pre-project form. This helps us to tailor our services to your specific project and get you procurement ready.

Step 2

Any contractors which you already know can register to join the DPS at this stage. Once approved they can then be included in your tender.

Step 3

Once you’re happy to proceed we will issue an Invitation to Tender (ITT) to all of the suppliers on the relevant Lot. Suppliers can choose to opt-in or opt-out of tendering.

Step 4

Interested suppliers will then return the completed ITT back to you as the Client by the your deadline.

Step 5

You will evaluate the submissions and issue an award to the successful supplier. You must notify SEC of the decision.

Next Steps

Ready to use this framework?

Please contact us today. Our Procurement team will support you with your requirements.

Have some further questions?

Contact a member of the team today – we’re happy to help. Call 020 8036 0004 or email info@southeastconsortium.org.uk.